Transaction Coordinator

The Transaction Coordinator will manage the administrative tasks involved in each real estate transaction, ensuring accuracy, compliance, and smooth communication between agents, clients, escrow, and all parties involved in the closing process. This role is vital in maintaining efficiency and providing an exceptional client experience.

- Manage the entire contract-to-close process for all real estate transactions. - Review purchase agreements, addendums, and all related contracts to ensure accuracy and compliance with real estate regulations. - Open escrow and track important contract deadlines (inspections, appraisals, financing, contingencies, etc.). - Maintain consistent communication with clients, agents, lenders, title/escrow officers, and cooperating brokers. - Prepare and deliver required disclosures and documentation to clients and all parties. - Update and manage the team’s CRM and transaction management platforms - Ensure all required documents are completed, signed, and properly uploaded to the compliance systems. - Schedule inspections, appraisals, and closings as needed. - Provide weekly status updates to agents and clients regarding the progress of each transaction. - Assist with post-closing follow-up, including client retention activities. - Additional administrative tasks may be assigned as needed

- Prior experience as a Transaction Coordinator, Real Estate Assistant, or similar role in the real estate industry (Keller Williams experience a plus). - Strong understanding of real estate contracts, timelines, and compliance requirements. - Proficiency with transaction management tools (DocuSign, KW Command, or equivalent). - Excellent organizational skills and attention to detail. - Strong written and verbal communication skills. - Ability to manage multiple transactions simultaneously in a fast-paced environment. - Self-motivated with the ability to work independently and as part of a team. - Strong ability to multitask, prioritize - Aligned with EST or PST business hours (typically 9:00 AM – 5:00 PM) - Schedule may vary based on client needs and operational requirements

Intel i5 (10th gen+) or Ryzen 5 (3000+) processor 16 GB RAM recommended Minimum 256 GB SSD storage Windows 11 or macOS Dual monitor setup HD webcam and noise-cancelling headset Reliable high-speed internet connection Backup solutions for power, internet, and device

- Competitive salary with performance-based increases - Paid Time Off - Internet Allowance - Health insurance reimbursement - Bereavement Leave - Emergency / sick leave - Clear opportunities for career growth and advancement - Performance-based salary increase - Monthly company-sponsored engagement activities - Referral bonus